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Transformation in Document Management

Access Documents on-demand, improve efficiency

• From patient’s admission through diagnosis procedures, medical prescription, every event in a hospital is accounted in forms
• Health record management- an administrative task has no direct hands-on patient care
• Implies 6% improvement in overall efficiency
• Fuji Xerox Healthcare Portal S

Access Documents on-demand, improve efficiency

• From patient’s admission through diagnosis procedures, medical prescription, every event in a hospital is accounted in forms
• Health record management- an administrative task has no direct hands-on patient care
• Implies 6% improvement in overall efficiency
• Fuji Xerox Healthcare Portal Solution helps streamline clinical workflows, improve forms processing

Healthcare technology has ascended remarkable heights. It has improved the ability to cure many disorders that affected mankind all along the evolution. Technology development has its effect on every particular aspect in the world, and healthcare is no exception to that. One aspect in healthcare system which is in a gradual process to acquire a technological edge is the healthcare record or document management. Kicking-off from patient’s admission through diagnosis procedures and medical prescription, every event in a hospital is accounted in forms. These forms which correspond to a patient get stacked up reports upon reports ultimately end up with extra large space requirement.

Health record management being an administrative task has no direct hands-on patient care. Though, it affects patient care by its time consuming and laborious procedures like form filling, archiving, searching and managing. This time eating process does not let an organisation to effectively extend its resources. Hence, the advent of electronic health records was kindled, way back in late 1960s. Since then there were significant technology developments but with great latency between successive works. In the year 1999 a study named ‘to Err is Human’ rolled out highlighting a point that, about 44,000-98,000 people died in US due to medical errors. The fact that, some of those deaths happened because of ‘unreadable physician handwriting’ is quite ridiculous.

A study estimated about 6% improvement in overall efficiency in an organisation every year upon the implementation of Electronic health records technology. That saves incredibly a lot of resources and avoids any avoidable fatality. And the monthly cost of operating Electronic document management can be offset by few unnecessary diagnosis tests.

Though the health document management systems are basically aimed at providing ease of document management, they offer a variety of other benefits and also unwanted challenges. The following can be identified as the multiple benefits offered by a Health document management system:

Improved time efficiency and reduced costs

Access to old reports can be easy with digitized files and new records can be updated to the old report file without any heck. The hospital staff probably does not need to use physical document search anymore and could retrieve documents of any patient on the run. Multiple records can be saved at a single place
without creating space demand and saving resources by on-demand report printing.

Increased accuracy with low human error factor

The human data entry is reduced with digitisation of forms, reports and documents. The data entry into digitized documents will be accurate and appropriate with field by field entry every time.

Enhanced productivity and service quality

As the time factor in document search and management is reduced, the quality of patient service and there by productivity of a healthcare organisation is evidently improved. Barcodes can be automatically generated for forms. Storing, sorting and delivery of reports can be instant unlike in traditional paper based document management system.

Increased portability and document access

Mobility of documents is another major aspect that will be actively addressed by Electronic document management. However, the increased portability and accessibility of electronic medical records may also increase the ease with which they can be accessed and stolen by unauthorized persons or unscrupulous users. Secured Document Handling is another major concern to be addressed by a qualified Document Management System.

Even when a healthcare organisation has electronic records, document management remains largely a manual process. To deal with the ever growing number of paper documents, a robust solution with efficient use of IT is to be evolved.

Health document management systems development has been targeted by a hand full of technology providers. Each specific design offered a unique service towards document handling. One of the recent developments in this sector is from Fuji-Xerox, a combined development. Designed specifically with Healthcare industry in mind, Fuji Xerox Healthcare Portal solution will help streamline clinical workflows, improve forms processing and help support the importing of patient data/information into EMR systems. In addition to integrating and consolidate the laborious process of forms management the Healthcare Portal Solution is able to realize the above mentioned variety of benefits. With ID and password authentication required for document accessing, the confidentiality and intimateness of the patient documents can be well affirmed by the Healthcare Portal Solution from Fuji Xerox.

An organisation’s ability to process information determines how well its patient’s needs are being met. In the paper intensive healthcare industry that can be difficult as a ward may typically need to manage 30 to 40 different forms. More than just a document management solution, the Fuji Xerox Healthcare Portal Solution assumes to bridge the gap between paper and electronic records in an organisation. It can be easily implemented into any healthcare organisation and in any stage of IT maturity cycle.

The document management systems are destined to provide a better treatment facility at a healthcare organisation. Every day gets better with a new development opening up in healthcare sector. At the end, better management system implies a better patient care. The world awaits it with an acquisitive insight.

For more information how the Fuji Xerox Healthcare Portal can help your organization please visit: http://www.fxap.com.sg/solution/industry/healthcarepa.jsp

The Healtchare portal solution is only available in Singapore/Malaysia/Hong Kong

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